Privacy Policy

Thank you for visiting the website of Bavarian International School gAG ("BIS"). We take the protection of your personal data very seriously and strictly observe the appropriate laws and regulations. We would like to take this opportunity to inform you about the steps taken by BIS to ensure the protection of your data as well as how your data may be processed and the purpose of doing so. BIS undertakes to handle your personal data responsibly. The legal framework are set by the European Union (“EU”) General Data Protection Regulation (“GDPR”) and the revised German Federal Data Protection Act (BDSG-new).

The purpose of this Privacy Policy notice ("notice") is to explain the necessity for the Bavarian International School gAG (also referred to as “BIS” or the “School” or “we”) to collect, process and store the personal data of parents, students, staff, service providers, volunteers, candidates and interns, and to inform them of their rights concerning their personal data. The primary reason that BIS uses personal data is to enable the School to provide educational and support services to enrolled students. This notice explains how BIS uses personal information, who this information might be shared with and the ways in which the School protects and accounts for the protections to privacy. It also explains decisions that parents, students, staff, service providers, volunteers, candidates and interns can make about their personal data held by BIS.

Personal Data

Personal data is data that the School holds about students, parents, staff, service providers, volunteers, applicants and interns which identifies them. The School needs to know the basic personal data of parents, staff, service providers, volunteers, applicants and interns (such as but not limited to contact details, dates of birth, languages, gender, diplomas achieved, and criminal background checks) and students (including names, addresses, dates of birth, languages, academic progress, examination results and behaviour records). This could also mean recording and processing special categories of personal data such as medical data. CCTV, photos and video recordings are also personal data (all together, the “Personal Data”).

This notice applies to all Personal Data collected for or on behalf of the School whether in analogue form (documents and forms in writing) or in digital form (such as information systems, databases and emails).

Collection of Personal Data

General Information – Collection of Usage Data
You can visit most of our website pages without the need for entering any data. We receive notice of technical information regarding your connection to our website pages. That usage data is anonymous and does not enable us to draw any conclusions relating to your identity. It is used only for statistical purposes in order to optimise our range of products and services and our internet presence.

Examples of data collected in this context are:
  • Website page visited,
  • Website from where you visit us,
  • Browser type and operating system used

Personal Data – Collection of Inventory Data
Some of our website pages may ask you, as the user, to enter some data which can clearly be assigned to your person. For example, this occurs when requesting information material, signing up for an event, or signing up for an After School Activity. The provision of this data is voluntary.

We collect only inventory data necessary for the respective function, e.g.:
  • Name, address, e-mail, phone
  • Grade level, name and date of birth of the applicant

Consent to Collection and Processing of Personal Data
Prior to the capture of your personal data you are obliged to give your consent. If you do not consent to the processing of your data you will not be able enter that data and subsequently be unable to use this function of our website.

Earmarked Usage of Personal Data
BIS uses your personal data only to the necessary extent for the technical administration of the website, for consumer management.

Transmission of Personal Data
The collection, processing and use of personal data is undertaken by us or service providers contracted by us. We ensure that these service providers comply with the pertinent statutory data protection regulations.

Deletion of Personal Data
Deletion of stored personal data takes place as soon as storage of such data is no longer necessary. In case a deletion is not possible due to legal or contractual retention periods standing in the way, the relevant data will be blocked.

Cookies – Storing Information on Your Computer

What are cookies?
To ensure the BIS web functionality, we sometimes place small data files on your computer, known as cookies. Cookies help the site remember your settings – language, font size and other preferences for how you want to view the site on your computer – this is so that you do not have to keep re-entering them whenever you come back to us.

Our cookies are not used to identify you personally. They are just there to make the site work better for you.

How you can control cookies?
You can control and/or delete cookies as you wish – for details, see You can delete all the cookies already on your computer and you can set most browsers to block them being placed. But if you do this, you may have to manually adjust some preferences every time you visit the site.

BIS does not use cookies for any other purpose than those presented here and does not use them to collect any personal data for any other purpose.

Notice about Google Analytics

BIS uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the BIS website analyse how users use the site. The information generated by the cookie about your use of the BIS website (excluding your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. You may refuse the use of cookies by selecting the appropriate settings on your browser. However please note that if you do this you may not be able to use the BIS website to its full extent. In addition, you can prevent the collection of data generated by the cookies about your use of the website (excluding your IP address) and its processing by Google by downloading and installing the browser plug-in provided under this link:

By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. For more information about Google Analytics and data privacy see

Rights of the User

  • At any time you are entitled to ask for your personal data we have stored, for the receiver or category of receivers of your transmitted data and for the purpose of the storage.
  • If you no longer agree to the storing of your personal data or that data has become incorrect we will, on request, delete or block your data or make the necessary corrections (as far as possible according to applicable law).
  • At any time you can revoke your consent to the processing of your personal data.
  • If you would like to contact us for one of the reasons mentioned above, please send an email to our Data Protection Officer.

Data Security

BIS has developed its internal organisation in such a way that it complies with the specific requirements regarding data protection. Adequate measures have been taken to ensure the necessary controls.

Liability for Links

Our website contains links to third-party websites over which we have no control. Consequently, we cannot accept any liability for the content of these external websites. Sole liability for the content of linked websites rests with the relevant provider or operator.

Data Protection Officer

We are available for you at any time to answer your questions regarding the measures we have implemented to ensure your data protection and the processing of your personal data. If you wish to receive further information in addition to this Data Protection Notice or if you wish to receive detailed information about a specific topic please contact the Data Protection Officer at BIS as detailed below.

Your Contact

Mrs Janina Peters
Data Protection Officer (& Financial Controller)
Bavarian International School gAG
Hauptstraße 1
85778 Haimhausen
Tel.: +49 (0)8133 917144

BIS local regulatory authority is

Bayerisches Landesamt für Datenschutzaufsicht
You can contact the authority via
mail: Promenade 27, 91522 Ansbach
Telefone: +49 (0) 981 53 1300